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CoDA: Bylaws
FSM Combined
Glossary
Updated: 7/12/24
CoDA Board — 4 Motions |
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To correct Article lV- Membership and Voting, Section 3. Voting Member Selection/Election, p.6, in the CoDA Bylaws, to reflect the current process regarding the responsibility of each Voting Entity’s service board to have the Voting Entity Liaison notified in writing, of the delegates elected each year and for the VEL to send an entire vetted list to the CoDA Board Secretary before CSC begins.● Motion 2 Update Bylaws Article V- Meetings of Voting Members, Section 4. Quorum and Resolution at the... — Voting Results: Yes No Abstain
(licoda.org/CSC_Motions/2024/Board-Motion-1-Article-Vl-section-3-bylaw-Final.pdf)
To update Article V- Meetings of Voting Members, Section 4. Quorum and Resolution at the CSC, p. 8, in the CoDA Bylaws, and Section 04 Conference Election Procedures- Voting Procedures at CSC, 1. b., p. 15, of the Fellowship Service Manual (FSM) Part 4, to reflect how the process for vetting and reporting delegates actually occurs. NOTE: also see the CoDA Board Policy and Procedure Manual section 4.3, which was not available at the time of this writing, and is marked as “(under construction)” on the CoDA.org Board Main Page● Motion 3 Add a new section to the Fellowship Service Manual (FSM) Part 5, World Level Service Details... — Voting Results: Yes No Abstain
(licoda.org/CSC_Motions/2024/Board-Motion-2-bylaw-fsm-quorum-and-resolution-final.pdf)
Add a new section to the Fellowship Service Manual (FSM) Part 5, under Section 02 Board Overseen Service Functions, after Fellowship Service Workers (FSW) and Independent Contractors, p. 5, regarding Board Financial Responsibilities and Administration, requiring the signatures of both the CoDA Board Chair and the CoDA Board Treasurer, with a Board motion approval to open or close any CoDA banking and investment accounts. (The wording of these additions is in the motion.)● Motion 4 World Committee Requirements — Voting Results: Yes No Abstain
(licoda.org/CSC_Motions/2024/Board-Motion-3-new-board-finance-section-final.pdf)
Effective July 26, 2024, the requirements for a World Level Committee are as follows:
⚬ 1. One member elected to serve as Chair; Chair role not to be divided among multiple members.
⚬ 2. Minimum of 3 active members (including the chair).
This motion indicates that it requires changes to the Fellowship Service Manual (FSM) Part 1, Section 02 The CoDA Service Structure and Organization, and making changes to the Fellowship Service Manual (FSM) Part 5, Section 03 CoDA Standing Committees, p. 7
(licoda.org/CSC_Motions/2024/Board-Motion-4-Committee-requirments-final.pdf)
CoDAteen — 4 Motions and 4 Supporting Documents |
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To endorse the CoDAteen Twelve Steps as revised and approved by the CoDAteen Committee. See file attached below to be used by CoDAteen meetings. This is the 1st year to be endorsed by the CoDA Service Conference (CSC). (NOTE: these types of motions must be approved twice.) To provide teens and young adults with the CoDAteen Twelve Steps adapted from Codependents Anonymous (CoDA) Twelve Steps. As a foundational document at every CoDAteen meeting, the CoDAteen Twelve Steps must be available and be read aloud. This is a required reading at every CoDAteen meeting.
(licoda.org/CSC_Motions/2024/CoDAteen-Motion-1.-CoDAteen-Twelve-Steps.pdf)
Steps 1, 3 & 12, are different with the differences marked in |
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Step 1 | We admitted we were powerless over others - that our lives had become unmanageable. | We admitted we were powerless over others—that our lives had become unmanageable. |
Step 3 | Made a decision to turn our will and our lives over to the care of God as we understood God. | Made a decision to turn our will and our lives over to the care of God, as we understood God. |
Step 12 | Having had a spiritual awakening as the result of these steps, we tried to carry this message to other codependents, and to practice these principles in all our affairs. | Having had a spiritual awakening as the result of these steps, we tried to carry this message to other codependent teens and to practice these principles in all our affairs. | *The Twelve Steps of CoDA & CoDAteen are copyrighted, and reprinted & adapted with permission of Alcoholics Anonymous World Services, Inc. |
NOTE: This “corrected” version of The Twelve Steps of CoDAteen© was provided by the CoDAteen Committee, and it is different from the version that is linked on the 2024 CoDA Service Conference Delegate Package page (see: “The Twelve Steps of CoDAteen©*”).
To endorse the CoDAteen Twelve Traditions as revised and approved by the CoDAteen committee. See file attached below to be used by CoDAteen meetings. This is the 1st year to be endorsed by the CoDA Service Conference (CSC). (NOTE: these types of motions must be approved twice.) To provide teens and young adults with the CoDAteen Twelve Traditions adapted from Codependents Anonymous (CoDA) Twelve Traditions. As a foundational document, the CoDAteen Twelve Traditions must be available and be read aloud. This is a required reading at every CoDAteen meeting.
The changes in this document are from “CoDA”, or “codependents” to “CoDAteen”, or “CoDAteens”
(licoda.org/CSC_Motions/2024/CoDAteen-Motion-2-Twelve-Traditions.pdf)
NOTE: This “corrected” version of The Twelve Traditions of CoDAteen© was provided by the CoDAteen Committee, and it is different from the version that is linked on the 2024 CoDA Service Conference Delegate Package page (see: “The Twelve Traditions of CoDAteen©*”).
To endorse the 1st edition of the “CoDAteen: A Bridge to Recovery” booklet as written by teenage and young adult members of CoDAteen.
The booklet aims to bring the message of hope of recovery to these members by sharing their own experience, strength and hope, as written by young people beginning their recovery in CoDAteen. This tool can be used by adult CoDAteen hosts who do service in CoDAteen meetings. This booklet can also be helpful to adult CoDA members who are encouraging recovery for their teenagers or young adults.
This booklet will be posted on the CoDA.org website for any additional input or suggestions for revisions to Co-Dependents Anonymous (CoDA), CoDAteen Fellowship, and the CoDA World Committees. It would also be posted on the CoDAteen webpage.
This First Edition personal stories have been collected, some were translated from Spanish, edited, and reviewed by the CoDAteen Committee. We encourage Delegates, committees and groups to use the revision period to offer any suggested changes, or edits. Please note that the Committee has maintained, to the greatest degree, the original words used by the participants. Please send any suggestions to codateen@coda.org
(licoda.org/CSC_Motions/2024/Motion-3-CoDAteen-A-Bridge-to-Recovery-rev.-5-7-24.pdf)
(coda.org/wp-content/uploads/CoDAteen-FOR-REVIEW-ONLY-Revised-Motion-3-A-Bridge-to-Recovery-Revisions-to-Final-5-7-24-clean.pdf)
● Motion 4 Revisions/Updates to the CoDAteen Handbook (REVISED) — Voting Results: Yes No AbstainThe CoDAteen Committee has found that as CoDAteen evolves and progresses, the CoDAteen Meeting Handbook needs to undergo updating and revisions. As a living document, we propose the updates shown in the attached document.
The CoDAteen Committee has made significant progress in the development of CoDAteen processes. This includes adult host/meeting sponsor roles and responsibilities, training, vetting and approval of the adult hosts/meeting sponsors to keep our meetings safe for the CoDAteens. These process changes have been incorporated into the attached CoDAteen Handbook revision.
Specifically, the training process is now the shared responsibility between the CoDAteen Committee and the CoDAteen meeting sponsoring group.
Host/Sponsor has been clarified as the adult host/meeting sponsor to eliminate confusion of the role of the adult host as the adult who offers guidance to the CoDAteen meeting and does not sponsor the CoDAteen.
Other than the above-mentioned modifications, there are no significant intent changes. All areas of revision have been highlighted in the attached document.
(licoda.org/CSC_Motions/2024/Motion-4-CoDAteen-Handbook-Revisions-1.pdf)
(coda.org/wp-content/uploads/CoDAteen-FOR-REVIEW-ONLY-REVISED-Motion-4-Meeting-Handbook-post-conference-2023-copy-revisions-with-track-changes-052224.pdf)
❖ Motion 5 Revisions/Updates to “What is CoDAteen” pamphlet (LATE) — Voting Results: Yes No AbstainThe CoDAteen Committee has found that as CoDAteen evolves and progresses, the What is CoDAteen Pamphlet needs to undergo modification and reediting. We propose the modifications shown in the attached document.
(licoda.org/CSC_Motions/2024/CoDAteen-LATE-Motion-5-for-revisions-to-What-is-CoDAteen-Pamphlet.pdf)
(coda.org/wp-content/uploads/CoDAteen-LATE-Motion-5-for-revisions-to-What-is-CoDAteen-Pamphlet.pdf)
Communications Committee (COMM) — 3 Motions |
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To update Part 1, and Part 5 of the Fellowship Service Manual (FSM) with the updated description of the Communications Committee which includes all the responsibilities the committee currently has, and more accurately reflect the service work that the Communications Committee performs.● Motion 2 Creation of CoDA APP — Voting Results: Yes No Abstain
(licoda.org/CSC_Motions/2024/1-Updated-Communications-Committee-Motion.pdf)
Communications Committee moves that the CoDA Board make the creation of a CoDA APP their #1 priority:†
a) That the Board advertise for someone qualified to create the APP.
b) That a timeline with deadline is created.
c) Provide updates to the Fellowship, shared via the Board’s Quarterly Service Report (QSR).
(licoda.org/CSC_Motions/2024/2-Updated-Communications-Committee-motion.pdf)
Communications Committee requests that the CSC delegation approve a separate full MS365 license for MeetingUpdates @ CoDA.org in order to simplify the meetings update process.
(licoda.org/CSC_Motions/2024/3-Communications-Committee-CSC-Motion.pdf)
Delegate Relations Committee (DRC) — No Motions |
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Events Committee (CEC) — No Motions |
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Finance — 5 Motions and 1 Supporting Document |
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Add a step in the Fellowship Service Manual (FSM) Part 4, Section 3, p. 13, to the “Community Problem Solving Method of Decision Making: Sequence for Bringing a Motion to Vote for In-person/Virtual (via the internet) CSC” to achieve the goal of considering the financial impact of a motion in the process of passing the motion. This same question is to be added to the Motion form for future CoDA Service Conferences.● Motion 2 Finance Committee Duties in the Fellowship Service Manual — Voting Results: Yes No Abstain
Asking this question in the process of considering a motion at the CoDA Service Conference will help inform the Fellowship and those voting at the CoDA Service Conference about the financial impact of passing the motion.
(licoda.org/CSC_Motions/2024/1-FC-Motion-FSM-Motion-procedure.pdf)
The Finance Committee moves to change the Finance Committee entry in Part 5, Section 3, p. 12, “CoDA Standing Committees” of the Fellowship Service Manual (FSM) to redefine the Prudent Reserve to $250,000, reflect a new approach to budgeting to aid committees in that process, and reflect the current duties of the Finance Committee.● Motion 3 Revised Prudent Reserve Calculation Process — Voting Results: Yes No Abstain
(licoda.org/CSC_Motions/2024/2-FC-Motion-Finance-Committee-Duties-in-FSM.pdf)
We propose that CoDA World adopt an industry accepted Prudent Reserve, per the National Council of Non-Profits, of 50% of the previous year’s realized operating expenses (a.k.a. 6 months of average operating expenses).● Motion 4 2025 Budget for CoDA International (REVISED) — Voting Results: Yes No Abstain
(licoda.org/CSC_Motions/2024/3-FC-Motion-Revised-Prudent-Reserve-Calculation.pdf)
We move that the CoDA Service Conference (CSC) approves the following 2025 budget for CoDA, Inc. (All figures are $USD):
$280,000 estimate of 2025 income
-$165,000 for 2025 Overhead expenses
-$127,000 for 2025 CSC expenses
-$ 55,000 for 2025 Face-to-Face meeting expenses
-$347,000 Total estimated expenses for 2025
-$67,000 shortage may be paid with CoDA’s excess over prudent reserve
(In May of 2024, there was $90,000 above a prudent reserve of $250,000.)
(licoda.org/CSC_Motions/2024/4-FC-Motion-CoDA-Budget-for-2025-Revised.pdf)
(coda.org/wp-content/uploads/Finance-Committee-4-Motion-2025-Budget-numbers-worksheet-1.pdf)
†The Finance Committee moves to include the Accountable Reimbursement Plan into the FSM for the guide to expense reimbursement for the entire Fellowship.
Hospitals and Institutions (H&I) — 1 Motion |
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● Motion 1
Redefining the funding of Hospitals & Institutions (H&I) Committee work (REVISED) — Voting Results:
Yes
No
Abstain
The Hospitals and Institutions Committee (H&I) moves to use funds received as 7th tradition donations to the Hospitals and Institutions (H&I) Books, formerly Books for Inmates and Institutions (BFII) Program, for all the expenses related to the support of recovery of codependents in hospitals and institutions. The intent of this motion is to ensure that this committee can support the distribution of literature to prisons and institutions and the functioning of all H&I tasks since CoDA committees no longer have individual budgets.
This motion superceeds Motion #: H&I Motion 2, Dated 10/20/2016
(licoda.org/CSC_Motions/2024/REVISED-HI-Motion-1-Funding.pdf)
Issues Mediation Committee (IMC) — 3 Motions |
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This motion is to change the waiting period from six (6) years to two (2) years in which a Voting Entity must wait before an additional single Delegate Grant may be applied for after they have received their initial two Delegate Grants.● Motion 2 Abstention Vote Count Amendment — Voting Results: Yes No Abstain
Two Delegate Grants are awarded to officially recognized VE/Intergroups to assist with travel expenses for an elected Delegate. Six years is a long time to wait to apply for an additional grant. We realize that VE/Intergroups are encouraged to be self-supporting, however experiencing our conferences in person is a special time. With the transition in service roles at the VE/Intergroup level, our hope is to bring the in-person experience to more Delegates who are serving for their first time.
(https://licoda.org/CSC_Motions/2024/IMC-Motion-1-Change-to-Waiting-Period-for-Additional-Delegate-Grant-3.pdf)
To change the motion voting process at CSC so that a majority or ⅔ vote is calculated using as a basis the total number of Voting Members voting in favor of, or against the motion, rather than the total number of Voting Members present.● Motion 3 Remove paragraph from Fellowship Service Manual (FSM): “...Expectations & Responsibilities of a Delegate?” — Voting Results: Yes No Abstain
The Issues Mediation Committee believes that Abstention Votes cast during CoDA Service Conference should count neither as a “YES,” nor as a “NO” vote. Since a Delegate’s vote is counted as part of the total votes cast, the net result of the current wording of the Bylaws is that the simple majority or the two-thirds (⅔) majority is calculated strictly as “Yes” votes divided by the total number of votes. The result is that the Delegates to the CoDA Service Conference (CSC) have effectively only a binary choice. This amendment to the Bylaws and clarification in the Fellowship Service Manual (FSM) will allow for Voting Members to take a position of: neither for, nor against motions that are being voted on.
(licoda.org/CSC_Motions/2024/IMC-Motion-2-Bylaw-amendment-for-No-Abstentions.pdf)
Remove the entire paragraph, in the Fellowship Service Manual (FSM) Part 3, p. 12, What Are the Expectations and Responsibilities of a Delegate?. And remove the link to an outdated ‘Delegate Checklist’ document.
The current document in the Fellowship Service Manual (FSM) does not contain current processes, guidelines, and accurate information for our elected Delegates and Alternate Delegates.
(licoda.org/CSC_Motions/2024/IMC-Motion-3-Remove-outdated-Delegate-Checklist-Link-and-paragraph-wording-2.pdf)
Literature Committee (CLC) — 4 Motions and 2 Supporting Documents |
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Request that CSC endorse for publication, a new booklet, “Living Our Recovery Through Service.”
(licoda.org/CSC_Motions/2024/CLC-Motion-1-CSC-2024-Living-Our-Recovery-Booklet.pdf)
(coda.org/wp-content/uploads/DRAFT-ONLY-FOR-REVIEW-Living-our-Recovery-Through-Service.pdf)
● Motion 2 Issues with the God word? — Voting Results: Yes No AbstainRequest that CSC endorse for publication, a new book, “Issues with the God word?”
(licoda.org/CSC_Motions/2024/CLC-motion-2-CSC-2024-Issues-with-the-God-word.pdf)
(coda.org/wp-content/uploads/Literature-DRAFT-FOR-REVIEW-ONLY-Motion-2-REVISED-Issues-with-the-God-Word-5-22-2024-kt.pdf)
● Motion 3 Procedure for accepting Voting Entity (VE) or CoDA World Service Committee lit. presented at CSC — Voting Results: Yes No AbstainCoDA Service Conference to adopt the proposed procedure for Voting Entity (VE) or CoDA World Service Committee literature that is presented at the CoDA Service Conference. This procedure will be added to the Fellowship Service Manual, Part Four.● Motion 4 Changes to Fellowship Service Manual (FSM) to reflect a new definition of a CoDA meeting. — Voting Results No Abstain
This procedure makes clear the process and the responsibilities for Voting Entities and CoDA World Service Committees that bring new literature to CoDA Service Conference. It also makes clear the CoDA Literature Committee (CLC) process and responsibilities after the CoDA Service Conference.
The 2017 CoDA Service Conference passed motions to create a way for Voting Entities and CoDA World Service Committees to bring literature directly to the CoDA Service Conference in a two-year endorsement process. The responsibility for following through post CoDA Service Conference was not addressed. The lack of a clear process following CoDA Service Conference endorsement has created confusion, lack of follow through, and delays.
(licoda.org/CSC_Motions/2024/CLC-Motion-3-CSC-2024-Procedure-for-VE-and-Committee-Literature.pdf)
To adopt the necessary changes to the Fellowship Service Manual (FSM), adding the use of CoDA Service Conference (CSC) endorsed literature to the definition of a CoDA meeting.
Previously, to be considered a CoDA meeting the only requirement was to read the 4 primary Foundational Documents. This motion adds the use of only CoDA Service Conference (CSC) endorsed literature to those requirements.
(licoda.org/CSC_Motions/2024/CLC-Motion-4-CSC-2024-Add-CSC-endorsed-lit-to-def-of-CoDA-meeting.pdf)
Spanish Outreach Committee (SPO) — No Motions |
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Voting Entity (VE) — 9 Motions and 1 Supporting Document |
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The Voting Entity of Arizona, in recognition of CoDA's growing spiritual maturity as a 37-year-old Fellowship, coupled with the fact that we have a large body of our own CoDA literature, moves that the definition of a CoDA meeting be augmented to include this additional statement:Australasia
Each CoDA meeting uses only CoDA Service Conference endorsed literature during the course of a CoDA meeting. This supports CoDA unity and singleness of purpose in providing members with a recognized path of spiritual recovery leading to healthy and loving relationships with ourselves, Higher Power, and others.
(licoda.org/CSC_Motions/2024/Arizona-Voting-Entity-Motion-2024-Final.pdf)
National Service Committee UK
†To replace the semi-colon which is positioned before the word “but”, with a comma in Tradition 9. The intent is in order to be consistent throughout the FSM, and to be grammatically accurate. NOTE: changes to any foundation documents requires two (2) years of approval at CSC.
NorCalTo change For Safety Sake, to For Safety’s Sake in the Fellowship Service Manual (FSM) Part 2. The intent is in order to be grammatically accurate.
Approve the formation of a task force to develop a process for the “CoDA Fellowship as a Whole” to call for a Special Meeting between CoDA Service Conferences as referenced in the CoDA By-Laws, Article V, Section 5. The Task Force would have one year to create the process for presentation at the 2025 CoDA Service Conference (CSC). The intent is to empower the Fellowship to call a special meeting between the annual CoDA Service Conferences to obtain group conscience for CoDA as a Whole.● Motion 2 [To] ...clarify the Process by which a CoDA Board member is removed from the CoDA Board... — Voting Results: Yes No Abstain
(licoda.org/CSC_Motions/2024/NorCal-2024-MOTION-1-Revised-Late-Motion-Special-Meeting-Task-Forces-2.pdf)
Amendment of CoDA, Inc., By-Laws to clarify the process of Removal of a Board Member by the CoDA Board of Trustees, ensuring the Board follows the guidance of the Fellowship Service Manual (FSM). Currently the By-Laws are different from the FSM. This motion would make them the same.● Motion 3 ...Dual Roles & Concurrent Positions not allowed for: Board Members, Alternates or Interim... Members — Voting Results: Yes No Abstain
(coda.org/wp-content/uploads/2024-NCC-MOTION-2-ByLaws-to-match-FSM.pdf)
When Serving as a Board Member, Alternate, or Interim Board Member, Dual Roles and Concurrent Positions at world service are not allowed. Currently, only a Board Member is prevented from holding another position at world service.Texas
This motion requires changes to the following:
⚬ 1. Fellowship Service Manual (FSM) Part 4 – Service Conference Procedures,
Section 5 Position Descriptions, CoDA Board of Trustees Alternate Position Description, pp. 19-20
⚬ 2. Fellowship Service Manual (FSM) Part 5 – World Level Service Details, Section
(coda.org/wp-content/uploads/2024-NCC-MOTION-3-DUAL-ROLES-CONFLICT-OF-INTEREST.pdf)
Endorse the CoDA Canada Recovery Patterns of Codependence – Progress Scale© tool as CoDA, Inc downloadable literature.
CoDA Canada offers a wonderful Step 10 self-rating “Progress Scale” tool for the Recovery Patterns of Codependence. We believe these scales are helpful in maintaining personal accountability and continuous inventory assessments for members of Co-Dependents Anonymous. It can also be utilized for group inventory assessments.
(https://licoda.org/CSC_Motions/2024/CoDA-Texas-2024-CSC-Motion-1.pdf)
Allocate approximately $5,000 of 2024/2025 spending [budget] towards producing an initial, simple CoDA, Inc., Phone/Tablet APP... complete with all meeting materials including (access to) required and optional documents.
[To] Increase accessibility to required and optional meeting materials for all CoDA members. Many members can’t afford computers. Phone/tablet apps are formatted to download documents as a part of the APP thereby allowing the user immediate access.
CoDA Board Applications | CoRe Board Applications | ||
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CoDA Board Main Page | CoRe Board Main Page | ||
CoDA Board of Trustees Position Description | CoRe Board Policies and Procedures Manual | ||
CoDA Board Application (DOCx download) | CoRe Board Application (DOCx download) | ||
CoDA Board Application (PDF view/print/download) | CoRe Board Application (PDF view/print/download) |